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Privacy &Cookie Policy

Last updated: October 2026

Welcome to the official website of the Black Panthers Cup (https://blackpantherscup.it). This policy describes how the personal data of people who use the website is processed, in compliance with Art. 13 of EU Regulation 2016/679 (GDPR) and the Italian Personal Data Protection Code (Legislative Decree 196/2003).

1. Data controller

The Data Controller is:

12 SPORT BLU SSD A RL (12 Sport Blu Società Sportiva Dilettantistica a Responsabilità Limitata)
VAT: IT14815270963
REA: 2808889
Registered office: Via dei Grimani 18, 20144 Milano (MI), Italy
Contact email: segreteria@blackpantherscup.it

2. Data collected and purposes

A. Team registration for the tournament

Clubs register for the tournament through the form on the Registrations page, filled in by a contact person.

  • Data processed: name, role, email and phone number of the contact person; club data (company name, team name, registered office, tax ID, VAT number, FIP code); certification number and name of the AED manager; name of the scorer; number of teams, athletes and team officials, T-shirt sizes; team logo; any food intolerances, with the name of the persons concerned.
  • Purpose: to handle the registration request and organise participation in the tournament (teams and schedules, meals, materials, communications to contact persons). Legal basis: pre-contractual measures and performance of the participation contract requested by the club.
  • Food intolerances: this is health-related data. It is used only to prepare meals and is seen only by those who organise the tournament and the catering. The contact person filling in the form provides it on behalf of the persons concerned, after informing them.
  • Where it is stored: in an archive of the website reserved for the tournament office and in the system that sends the form emails. No public page shows it.
  • Newsletter (optional): the contact person receives it only if they ask for it with the specific box. Legal basis: consent.

B. Photographs and video footage

Photographs and video footage are taken during the tournament.

  • Consent: the contact person who registers the team gives consent to the publication of the images in the registration form, after informing the persons concerned (for minors, those who hold parental responsibility).
  • Purpose: to document and promote the tournament on the website, on social channels and in the organisation’s materials. Legal basis: consent.
  • Removal: you can ask for an image to be removed by writing to segreteria@blackpantherscup.it.

C. Information requests

The form on the Contacts page collects name, phone number, email, club and message, used only to reply to the request. Legal basis: response to a request from the data subject.

D. Newsletter

The newsletter form collects the email address. The subscription is valid only after confirmation through the link received by email and can be cancelled at any time. Legal basis: consent.

E. Access to the Live area

During the tournament, registration with your email address is required to follow real-time results, schedules and live streams.

  • Data processed: email address.
  • Service purpose (mandatory): to allow access to the Live area, ensure system security and send essential tournament communications (for example schedule changes). Legal basis: performance of a service requested by the user.
  • Marketing purpose (optional): to send newsletters, photos and updates on future editions. Legal basis: explicit consent.

F. Navigation and security data

Computer systems automatically acquire certain data (for example IP address, browser type, date and time of the visit) for the operation and security of the website, to prevent abuse or attacks. This data is deleted periodically.

Newsletter form protection. To block automated sign-ups, when you start filling in the newsletter form the site loads Cloudflare Turnstile, a Cloudflare check that verifies a person is sending it. Cloudflare receives your IP address and some technical information about your browser, and may store technical security data on your device, used only for this check and not for advertising or profiling. Details in Cloudflare’s Turnstile privacy addendum. Legal basis: the controller’s legitimate interest in the security of the site and in not sending emails to people who did not ask for them (Art. 6(1)(f) GDPR).

G. Cookies and anonymous statistics

This site uses only one technical cookie and does not use profiling or third-party cookies: for this reason it does not show a consent banner. The only exception, and only when you fill in the newsletter form, is the Cloudflare anti-bot check described in section F, which serves the security of the form.

  • Technical cookie: the first-party cookie bpc_access_global remembers for 30 days that you have accessed the Live area, to avoid repeated requests.

Anonymous statistics without cookies. To understand how many people visit the site and which pages they read, we use a statistics system that does not use cookies and does not store anything on your device.

For each page opened we collect: the page visited, the day and time, the site you come from (only its name, for example google.com), the type of device (phone, tablet or computer) and how long the page stays open in the foreground.

Your IP address is not stored. It is used only for an instant, together with browser data, to calculate an anonymous code that makes it possible to count the visitors of the day. The code comes from a random key that changes every day and is deleted at midnight: after that it can no longer be linked to you, and those who return on another day are not recognised.

The data is used only by 12 SPORT BLU SSD A RL, in aggregate form, to understand how the site is used and to improve it. It is not used for advertising or profiling and is not sold or transferred.

The servers are located in the European Union (Frankfurt, Germany). Requests pass through the Cloudflare network, used to protect the server.

The legal basis is the controller’s legitimate interest in knowing how its site is used (Art. 6(1)(f) GDPR), with a system built not to identify visitors.

You can object at any time: if your browser sends the Global Privacy Control signal the statistics do not count you; otherwise you can write to segreteria@blackpantherscup.it.

3. Data sharing

Personal data is not disseminated or transferred to other parties for their own purposes. It may be processed on behalf of the Controller by technical service providers (website hosting, sending of emails and of the newsletter), which act as Data Processors.

4. Data retention

  • Tournament registrations: retained for the duration of the edition and for the following 12 months, except for data that the law requires to be kept longer (accounting documents).
  • Requests from the Contacts form: retained for 12 months.
  • Newsletter and marketing communications: until consent is withdrawn (unsubscribe) or for a maximum of 24 months from the last interaction.
  • Access to the Live area: for the duration of the tournament and for the following 6 months, for administrative purposes, unless requested otherwise.
  • Visit statistics: detailed data is deleted after 90 days. After that only daily totals remain, which do not refer to any person.

5. Rights of the data subject

You may exercise your rights under the GDPR (Arts. 15-22) at any time, including:

  • access, rectification or erasure of data (right to be forgotten);
  • restriction of processing or objection to processing;
  • data portability;
  • withdrawal of consent, through the link in the emails or by writing to the Controller.

To exercise these rights write to segreteria@blackpantherscup.it.

You also have the right to lodge a complaint with the supervisory authority (in Italy, the Garante per la protezione dei dati personali).

© 2026 Black Panthers Cup - 12 SPORT BLU SSD A RL.